On this page, you will find links to all of the various forms that we use throughout the year!
Business Forms
Reimbursement Payment Form For MMEA 2024-25
Quarterly District Finance Report
Add Insertion Form for the MMEA
All financial forms sent to the Beth Labrie, MMEA Executive Director:
MMEA
C/o Beth LaBrie
270 Park Ave
Auburn, ME 04210
execdirector@mainemea.org
DEPOSITS For ANYONE who MANAGES an event or subheading of the budget:
- Receive checks
- Download and fill out either an EVENT Deposits spreadsheet OR an MMEA Deposit Report. The Spreadsheet is in MS Excel format; the Report is in MS Word format; please use which ever you are most comfortable with.
- FOR DEPOSITS fill in the Payor, check number, amount, and category. The total income for your event will be shown at the bottom of the “yellow” column.
- Make Deposits regularly leading into your event. DO NOT WAIT until the event is completed to begin reconciling the event.
- Make a FINAL deposit within two weeks of the completion of your event.
- MAIL checks and EVENT Deposit reports to the MMEA Treasurer.
EVENT EXPENSES:
- THE TREASURER MUST PAY ALL INVOICES/EXPENSES. No pre-signed blank checks will be provided.
- Prior to the date of an event, submit a MMEA Payment Request Form to the Treasurer by snail mail, email or fax.
- Please categorize expenses based on the approved MMEA budget.
- Invoices over budget must receive prior approval from the MMEA President to be paid.
- Attach all invoices.
- If checks are required for payment at the event, all Payment Request Forms must be received by the Treasurer at least 2 weeks prior to the date of the event.
- Invoices received on the date of the event should be sent with a Payment Request Form. Invoices will be paid within 2 weeks of receipt.
For ANYONE who uses one of the MMEA VISA cards:
- MMEA uses Visa business debit cards. Cards are issued to the President(s) and Treasurer. These can be used anywhere a Visa credit card can. However, you will NOT be able to get cash advances.
- When making a purchase using an MMEA Visa Debit card, submit a MMEA Payment Request Form to treasurer by snail mail.
- Please categorize expenses based on the approved MMEA budget.
- Under “Check Number” at the top, write DEBIT.
- Attach all receipts.
For ANYONE who needs to be REIMBURSED for personally incurred expenses:
- Submit a MMEA Payment Request Form to treasurer by snail mail, email or fax.
- Please categorize expenses based on the approved MMEA budget.
- To be reimbursed for meal expenses, you must attach the bill. Copies of credit card receipts are insufficient for reimbursement. Remember: MMEA does not reimburse for alcohol.
- Attach all receipts.