2009 All State Conference and Festival
May 21, 22, and 23
University of Southern Maine, Gorham, Maine
 
Saturday Concerts at Windham Performing Arts Center
Band @ 2:00
Orchestra @ 3:30
Chorus @ 5:00

For all details, please read the link for Festival Concert Information

Student Page (Updated 5/11/09)

Parent Page (Updated 5/11/09)

Teacher Page (Updated 5/11/09)

Download the Tee Shirt and Plaque order form (pdf)

All State 2009 Student Daily Schedule

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IMPORTANT NEW INFORMATION FOR 2009
 
-- Festival Fee - $175 per participant.
 
-- Payment - (this is very important) No deposit. The entire amount is due by Friday, February 27th, in one check from each sending institution for all of their participants. If your school splits the cost with the students or your booster group, it is your responsibility to deal with merging those payments with your single school check. From the cuts being made until the deadline, you will have almost three months to complete the transaction.
 
-- New medications policy – Please read the section below concerning students with daily medications. It is imperative that all students attending All State with medications (prescription or OTC) understand that those medications must be turned in (with the exception of inhalers and epi-pens) at registration for safekeeping and will be dispensed by a licensed medical professional during the weekend.
 
-- On-Line Registration - Directors - we are entering our third year of on-line student registration for All State. Every year, we run into one or two snags with on-line registration, most of which are caused by inattention to detail or not understanding how this works..so listen up!
 
1)   Once the cuts are posted and the registration process begins, you have from that date until the cut off date (FRIDAY, JANUARY 30TH, 11:59 P.M.) to register your students electronically. This is done through the AS on-line web site that you used to register for auditions.
2)   I know this is difficult, but take your time with the first one you do and read all instructions carefully and follow them.
3)   You will need student information and parent informationÉthere is a helpful page designed exactly for gathering that information (on the web site) before you start, OR you can have the students fill in the information to the best of their ability, print off a copy of the not-quite-complete form, have the students take the draft version home for editing and then return to the web site to complete the form with all of the correct information (spelling counts!). You can do this as many times as necessary during the open registration period, since each time you submit the form it overwrites the previous one. When, and only when, you are sure that all of the information is correct should you print the final copy and gather all of the required signatures.
4)   Starting this year, I will only accept on-line registrations. EVERYONE that registers students should start the process early and inform me immediately if you have any issues with on-line registration. From past experience, some of you may need to go to your computer tech person for assistance due to internal filters on your system, and it's better to find that out the day after the cuts than the day of the deadline.
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Concert Tickets...
 
As last year, there will be THREE SETS OF SINGLE CONCERTS THIS YEAR, with separate tickets for each (the house is being cleared between each concert) at WPAC on Saturday, May 23:
 
Band at @ 2:00
Orchestra @ 3:30
Chorus @ 5:00
 
* Tickets prices are: $8 EACH for ONE concert, $6 EACH for TWO concerts ($12 total), $5 EACH for all three ($15 total)
* Tickets are NOT for reserved seating
* attendees will LEAVE THE HALL between performances
* Tickets FOR THE GENERAL PUBLIC are available at the door on May 19th.
 
Tickets will also be available on line! For a nominal charge ($1-2), concert goers will be able to reserve and pay for tickets ahead of time from the comfort of their home. Tickets will be set aside and be at a special table at Windham HS on the day of the concert.
 
For all details, please read the link for Festival Concert Information
 
TEACHERS, PLEASE REMEMBER: Paid conference participants receive their tickets free of charge... those tickets will be available at the concert site, just remember your CONFERENCE BADGE.
 
 
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Contact info in Gorham...
 
Festival Contact for Ted Nokes, Wed May 20 through Saturday May 23:
cell: 207-270-0606
 
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Student/Festival Registration for Thursday, May 21...
 
Festival Registration will be at Hill Gymnasium on the USM Campus
 
IMPORTANT – Due to a change in policy, all students that receive medications will have an extra step in the registration process.
 
Students that require daily medication (with the exception of inhalers and epi-pens) will be required to turn in those meds to our staff nurse for safekeeping. Those students will need to see the nurse during appropriate scheduled hours to receive their meds.
 
Directors should plan for the extra time at registration and arrive early - Central and Northern groups especially need to be aware of this and plan accordingly.
 
This is a work in progress, and as details are worked out they will be posted here.
 
Festival registration this year will be done over two hours:
***Registration for schools that auditioned at the southern
- site will run from 8:00 to 9:00 ONLY
*** Registration for schools that auditioned at the central site will run
- from 9:00 to 10:00, and earlier if you want
***Registration for schools that auditioned
- at the northern site will run from 9:00 to 10:00, and earlier if you want
 
ALL STUDENTS SHOULD BE REGISTERED AND IN THEIR REHEARSAL AREA BY 10:00
 
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School Registration Form 2009 (in pdf format)
***
Save time at registration – print, fill out and bring it with you.
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Festival Duties by Duty - Not yet Posted
 
Duties by Name - Not yet posted
 
 
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Lodging...
Wednesday night housing: once again, there will not be any offered through MMEA.
Northern and central site schools have the option of traveling early on Thursday
morning and registering closer to 10:00am, or lodging themselves Wednesday
night at a designation of their choice. While we are aware that not providing for Wed night housing does create one more hurdle for some, I hope you will agree that the extended registration period on Thursday morning is an attempt to keep
everything running smoother than ever, as we believe it did last year.
 
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Hotels in the Gorham area...
 
This link will bring you to a list of hotels within 10 miles of Gorham:
 
Search for hotels